References (INTERNAL ONLY)

Adding/editing collection list records

Please only edit collection lists that are your responsibility:

• News articles - Policy Officer
• Documents (for the purposes of adding new documents for a news article) - Policy Officer
• Teaching Scotland magazine - Policy Officer (COMING SOON)
• FOI responses - Information Governance Officer

For all other updates please contact Digital Support.

News articles

• tbc

Documents

• Please see notes below regarding adding files.

FOI responses

• tbc

Files

Naming conventions

It is important to follow the naming convention for any files being uploaded to the site. This include everything but images at this time.

• All files should start with "GTCS_"
• Files should not use "_" elsewhere in them
• File names should be in sentence case e.g. "Guidance on becoming a teacher"
• Only include a year at the end if it is a key part of the document title and use the full year e.g. 2024, or 2023-24 if a range
• File name should be the same as the title inside the document or at least say what it is
• When dates must be included (e.g. Council minutes) the format to follow is DD-MM-YYYY e.g. 06-05-2024
• A few documents have a standard naming convention:
  • GTCS_Council minutes 06-05-2024
  • GTCS_FOI response 23-24_78
  • GTCS_FOI response 23-24_78_related information 2
  • GTCS_Consultation response: The topic of the response

Dates in Webflow

Dates in the Webflow editor are formated in the American style of MM-DD-YYYY.

Document uploads

Documents must be uploaded with an image of the front cover (usually as a .png file).

Linking

Pages (internal)

Regular page

All internal pages should be set to open in the same tab (the default setting so no action required).

Choose an page from the drop down menu.

Knowledge Base pages

To link to a Knowledge Base page please find the page in your browser and copy the link. Add it as a hyperlink, but do not set it to open in a new tab.

Sections

You can link to specific sections of a page, however this is a bit complicated unless you are familiar at reading code. If you need a link please contact Lynsey or Dave to supply one.

Pages (external)

All external links should be set to open in a new tab.

Files

We don't use the 'link to file' option in Webflow. Instead, each document has it's own page. Please link to that page.

Email

You can set a link to send an email. Please enter a subject line as well as the email address. The user can always amend it if they wish, but it should be set initially.